Where is the Conference Venue?
The Conference is being held at the Sofitel Melbourne on Collins, 25 Collins Street, Melbourne, Victoria, Australia
Is there parking at the Sofitel Melbourne On Collins?
There are the following parking options at the venue.
- Private indoor parking (Paying)
- Public outdoor parking (Paying, Nearby)
- Public indoor parking (Paying)
- Valet parking is available daily FROM $55 AUD via the hotel driveway on Collins Street.
How do I get from the airport to the Conference Venue?
Taxi ranks are conveniently located across each of the terminals at Melbourne’s Tullamarine Airport. Melbourne CBD is approximately a 30 minute ride away and will cost about $56-$62 one way. Estimate your fare here. A Melbourne Airport access fee of $3.58 applies to all pick-ups originating from an airport taxi rank. The access fee is paid by the passenger to the taxi driver which will be included on the taxi fare. There is no airport charge for set down.
Uber drivers pick up travellers from two locations at Melbourne Airport. For Qantas, International and Virgin Australia passengers, the ride-share pick up zone is lane 1 of the forecourt. For Jetstar, TigerAir, Rex or AirNorth passengers, the pick up zone is level 2 inside the T4 Ground Transport Hub. Passengers can be dropped off anywhere along Departure Drive and the T4 Transport Hub drop off zone on level 1. This is the same for all the public drop off zones.
What is the weather like in Melbourne?
October in Melbourne is historically the wettest month, with an average top temperature of 20oC and average low of 10oC
Is there a map of Melbourne?
Click here to download a map of the Melbourne CBD
Melbourne’s grid layout makes it an easy city to navigate, with most attractions within walking distance. Transport options include train, tram, bus or bike.
Click here for further information.
Where do I go when I arrive? What time does the registration desk open?
From the ground floor entrance take the escalator up to the conference foyer. Turn left at the top of the escalator and you will see the ANCOLD Lounge and Registration Desk to your left.
The Registration Desk will be open for the duration of the conference. Leishman Associates staff will be available to assist delegates at the following times:
|Wednesday 10 October||0730 – 1700|
|Thursday 11 October||0730 – 1700|
|Friday 12 October||0800 – 1630|
What is included in my registration?
- Workshop Only Registrations and Day Registrations include catering for morning tea, lunch and afternoon tea, entry to sessions on the day specified, delegate satchel and name badge.
- Full Conference Registrations include catering for morning tea, lunch and afternoon tea, entry to two days of technical sessions, delegate satchel and name badge as well as entry to the Welcome Reception and End of Conference Drinks.
Will there be internet at the conference?
Yes there will be a dedicated internet network free for all delegates to use over the three days of the conference. Please check your pocket program for login details or see staff at the Registration Desk.
Will there be a dedicated event app?
Yes, you will be sent details via email for the event app in the lead up to the conference. If you need assistance with the app please see staff at the Registration Desk.
Is there security at the conference?
Delegates and exhibitors will be provided with an individual name badge, which will give you access to all sessions and social events that you have registered to attend. This must be worn at all times within the conference venue.
The members of the conference organising committee and Leishman Associates accept no liability for personal accident or loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured.
Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates staff if this occurs.
The conference and event spaces are 100% non-smoking.
What is the dress code for the conference?
Casual business attire is suitable for the conference.
How do I gain entry to the technical sessions and social events?
All delegates and exhibitors will be provided with a name badge, which will give you access to the conference sessions and social functions that you have booked. Please ensure you wear your name badge at all times to help staff identify you.
I need to cancel my registration, what do I do?
Cancellations must be received in writing – mail or email– to Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received acknowledgement within two business days, please contact Leishman Associates on (03) 6234 7844. Cancellations postmarked on or before; 1 month before the Conference; will incur a fee of 50% of the registration amount. No refunds will be made for cancellations for the Conference postmarked after 1 month before the Conference, however substitutions may be accepted.
How do I know if I’m registered for a social function?
Full registrations include a ticket to the Welcome Reception on 10 October 2018 and you can purchase tickets for the Conference Dinner to be held on 11 October 2018. Your attendance at these functions is required to be confirmed during the online registration process.
If you are unable to attend any of these inclusive functions or are unsure if your attendance is confirmed – please advise the organisers by email to firstname.lastname@example.org
Can I bring my partner along to the social functions?
Yes, you can for an additional cost. Guest tickets can be booked when you register online, through the Leishman Associates office prior to the conference, or at the Registration Desk at the conference venue.
When and where are the Social Functions?
Welcome Reception on Wednesday 10 October will be held in the LaTrobe Room at Sofitel Melbourne On Collins from 6.30pm – 8.30pm.
The Young Professionals Networking Event will be held Wednesday 10 October in the West Tower Suite at the Sofitel Melbourne On Collins from 5.00 – 7.00pm
The Conference Dinner on Thursday 11 October will be held at SEA LIFE Melbourne Aquarium, corner King St & Flinders St, Melbourne from 6.30pm – 10.30pm.
Closing drinks will be held at the conclusion of the Annual General Meeting on Friday 12 October in the Trade Exhibition Area at the Sofitel Melbourne On Collins.
I have special dietary requirements – Will I be served the correct food?
If you have advised the conference managers of any special dietary requirements, the caterers at each function have been informed. Catering during the day will be identified for special diets, if you are unsure please first approach the catering staff at each venue; alternatively, the team from Leishman Associates. At social functions please remind the catering staff, as they come to serve you, of your requirements. It would be appreciated that if your dietary request relates to a life-threatening allergy that you advise the organisers as soon as possible.
Can I attend the Pre-Conference workshop & Post-Conference Tour?
Yes, you can attend either the Pre-Conference Workshop and the Post-Conference Tour. This is at an additional cost and is not included in the registration cost. Please see the website for the costings and visit the registration desk to register to attend the workshop and tour.
I am a Chairperson, what do I do?
Each Chairperson will have the Chair Guidelines and an abstract and bio for each presenter in their registration packs and attend a briefing prior to your session. If you have any questions, please see Angela at the Registration Desk.
Speakers and Speaker's Preparation Room?
All speakers should present themselves to the Speaker’s Preparation Room at least three hours before their scheduled presentation time to upload their presentation. The Speaker’s Preparation Room is located on the conference floor in Victoria Room One, just down from the Plenary Room. A technician will be present in the Speaker’s Preparation Room during registration hours. There will be the facility to test and modify your presentation if required.
How do I book my accommodation?
You can book your accommodation through the online registration form or by emailing Angela Cooper. You will be asked to provide your check-in and check-out dates as well as your credit card details to secure the booking. Payment for your accommodation will not be taken until you check in or out of the Hotel. Delegates are encouraged to book in advance as availability closer to the conference date is not guaranteed.
I have booked accommodation; how do I pay for this?
Your credit card details have been transferred to the hotel you have selected – please confirm this on check-in with your hotel. The hotel may take a holding deposit upon your arrival, with the full payment of accommodation being charged upon check-out. If you have arrived 24 hours later than your indicated arrival day you may find that you have forfeited your deposit. If you have any queries relating to your accommodation booking, please contact email@example.com
Can I change or cancel my accommodation booking?
Please email Angela Cooper to cancel or change your accommodation prior to the conference. If you need to cancel your accommodation booking within 30 days of your arrival date any cancellation fees will be subject to the hotel cancellation policy. Therefore, no accommodation refund can be guaranteed within 30 business days of the conference. If you alter your accommodation booking after you have checked in, please deal directly with the hotel. If you arrive 24 hours later than your indicated arrival day, charges will apply.
How will I know if there have been any changes to the program?
Any changes to the conference program will be announced during housekeeping notices each morning. You may also check with Leishman Associates staff at the Registration Desk.
Conference Handbook & Name Badge – do I receive one?
All delegates will receive a link to an electronic version of the handbook prior to the conference.
All delegates will receive a name badge. It is important that you wear this throughout the conference and social events so that the organisers and catering staff can identify you if required.
Conference Full Papers
Conference papers will available prior to the conference via the ANCOLD association website and the Event App. No hard copy proceedings will be printed. ANCOLD 2018 delegates will be emailed access details for these. If you have not received the password, please contact firstname.lastname@example.org.
Use of Mobile Phones
As a courtesy to other delegates, please ensure that all mobile phones are turned off or on silent mode during all sessions and social functions.
Photography, Videos and recording of sessions
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker.
Forgotten your password?
If you have forgotten your password to either log back into your account or your abstract submission account, please contact email@example.com to have it reset.
Will I receive a certificate of attendance?
A Certificate of Attendance will be emailed to you in the week following the Conference.
ANCOLD 2018 reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.